Avenue360 Health and Wellness

About Us

Avenue 360 Health and Wellness is a 7-site community-based health system designated as a federally qualified health center (FQHC). Avenue 360 provides high quality and caring service to promote healthy people and communities. Our 360-degree approach addresses medical, dental, behavioral health and social service needs.  Our compassionate care extends to those with and without insurance, and we believe income must not determine the level of and access to quality health care. Providing comprehensive, high quality, and caring service is at the core of what we do, whether medical, dental, behavioral health, hospice care, or supportive housing programs.

What we have to offer

Our Compensation Package Includes:

• Generous Paid Time Off- (11 paid holidays per year, 2 Floating Holidays per year, 14 paid Vacation days per year, 4 hours per month of accrued Sick days)
• Medical, Dental, and Vision
• 401K match up to 4%.
• Company paid Life Insurance
• Company paid Short Term and Long-Term Disability
• Employee Assistance Program

Overview: Ensure that the organization has the materials and services needed to function on a day-to-day basis; negotiates vendor terms, prices and schedules delivery using knowledge of budget and schedule requirements in a timely and professional manner in compliance with State & Federal rules and regulations.

 Duties and Responsibilities:

• Purchase the highest quality merchandise at the lowest possible price and in correct amounts.
• Prepare purchase orders, solicit bid proposals and review requisitions for goods and services.
• Research and evaluate suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and the supplier's reputation and history.
• Take a lead role in monitoring and analyzing departmental budgets for their user department
• Maintain procurement documents.
• Solicit written and telephone quotations.
• Monitor and follow applicable laws and regulations.
• Negotiate, or renegotiate, and administer contracts with suppliers, vendors, and other representatives.
• Monitor shipments to ensure that goods come in on time, and in the event of problems trace shipments and follow up undelivered goods.
• Confer with staff, users, and vendors to discuss defective or unacceptable goods or services and determine corrective action.
• Evaluate and monitor contract performance to ensure compliance with contractual obligations and to determine the need for changes.
• Stay up to date on marketing and pricing trends.
• Write and review product specifications, maintaining a working technical knowledge of the goods or services to be purchased.
• Formulate policies and procedures for bid proposals and procurement of goods and services
• Heavy involvement with check requests and related expense allocations.
• Reviews all check requests for required information and codes checks in accounting system before forwarding to Controller/ EVP Finance for approval.
• Issues payment after signature by the EVP Finance.
• Maintains AP aging file to ensure that invoices do not age past 90 days
• Assists with preparation of Escheat file for outstanding checks.
• Files check packet in appropriate vendor file, copies as needed to program files, and updates master billing spreadsheets.
• Maintains all supporting documentation of agency purchases within vendor files as well as in program files.
• Assists other agency staff in preparing check requests.
• Works with vendors for proper set-up in company accounting system.
• Obtains, verifies, and maintains W-9 forms for vendors.
• Assists in the compilation of the annual 1099 tax form preparation.
• Compiles monthly closing folders for review by Controller in a timely manner.
• Evaluates cash needs and recommends amounts to transfer from appropriate sources as part of the overall agency cash management plan.
• Performs quality management/assurance activities.
• Other tasks as assigned by the Controller.

Education, Experience, Licensure/Certification and Skills/Abilities Related Requirements:

Bachelor’s degree in accounting (or equivalent combination of education and relevant experience with two years’ procurement experience required. Familiarity with basic computer systems and the ability to utilize various software efficiently is required.  Should be an accomplished and decisive negotiator and buyer with good analytical and math abilities.  Must be able to work independently with little direction, analyze situations accurately and adopt an effective course of action, meet schedules and timelines, plan and organize work, work confidentially with discretion, and communicate effectively both orally and in writing.  A strong foundation in fund accounting is required.

Continuing Education and Training Requirements:

Participates in training required by the funding source and/or required by licensing board.

JOB CODE: Req 1668